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AHRA OCTOBER/NOVEMBER
The following are the agenda items and follow up actions voted on by members at that meeting. MEETING - 9 October, 2011 ► Election and New Committee Set Up Due to difficulty in obtaining sufficient members willing to take on the duties and responsibilities of all AHRA committee posts, it was proposed that the club change the committee set up. Instead of many different committee posts reporting to a president, instead the club would be run by a Troika (a collection of three members).
Before any club actions can be taken, all three members of the Troika must be in unanimous agreement, and no troika member may make any financial gain from their position on the club committee.
…To help ensure speed and continuity in all required actions and communications between the committee itself, and between the committee and club members -- all proposals for people to take a committee place in the troika must be for those that are permanently based in the Philippines. …To help ensure that required actions and duties are performed conscientiously -- those accepting nomination must have shown they are willing to devote time and effort specifically to aid the club for no personal gain. …To ensure leadership remains dynamic and fresh -- there will be elections held annually just prior to the ‘Xmas Bash’ party each December. The first such election will be held at this years Xmas Bash party itself on Sunday, 18 December 2011.
ACTION: Following discussions, a vote was taken and the changing of the present leadership committee to a Troika of 3 Club Officers. This change was passed unanimously, so from this point on the club will be led by a group of 3 elected officers. ► Meeting Schedules It was proposed that a change be made to the present schedule of meetings. Instead of holding weekly meetings at the Hang Out every Thursday evening, it was suggested that social meetings be held once or twice a month at different weekend venues. ACTION: Following discussions, a vote was taken and it was unanimously agreed to change the present meeting schedule and format to a once monthly social gathering to be held at different venues on a Sunday. ► Members - Dues and Benefits It was proposed that a new membership rate be set, and that additional benefits be introduced for members. ACTION 1: Various suggestions were put forward on both membership fees and benefits. Agreement was reached and it was unanimously voted to:
*During discussions, Bill reported that there was a shortfall in current membership T-shirts of the sizes required. Consequently, approximately 10 members have not received the T-shirts due from their 2011 membership. It was later decided that these members would receive a P400 discount on their 2012 membership (P1,500 to P1,100). ACTION 2: Tom and Bill sourced and ordered the new baseball caps. ACTION 3: Tom and Bill have identified a local supplier of high-quality (and expat sized) t-shirts. These are polo style (with collar) and are awaiting membership feedback on whether to have the embroidered logo on front, with large logo on back, or just front logo only. Feedback is requested by 31 October so order can be made to ensure all available for issue in December with new membership pack. ACTION 4: Currently trying to source plastic ID cards. Any member who can suggest a supplier is requested to contact Bill or Tom asap. ► Event Cash Supplements It was proposed that AHRA provide small sums to race members to aid them in paying for event fees and also that the club supplement social events (food, drink, bill reduction at outside venues, etc.). During discussions, it was decided that it was impractical to dole out small sums for race events. Not only would accounting for such be problematic, but as past actions have shown, some racers (and/or other members) would feel slighted if they did not receive a supplement. ACTION 1: A vote on supplementing race costs was voted upon and as all present voted against this action, this proposal has been shelved. Discussions on subsidizing social meetings and weekend social events then took place. All present felt such actions wore worthwhile and could only enhance member’s benefits. It was also felt that funds to pay for such subsidies should be raised by raffles at each social. ACTION 2: A vote on supplementing social events paid for from raffle collections was taken and this was passed unanimously. This shall begin at the next scheduled social set to take place at Trond’s house on Sunday, 11 December, 2011. ► 2011 AHRA Xmas Bash (Party) A proposal to again hold a Xmas Bash party for members and their families was voted upon and agreed by all. As usual the bash will include food, beverages, a Xmas raffle and free prize bingo for the ladies. ACTION: AHRA Xmas Bash will take place on Sunday, 11 December at Tronds house.
I hope to hear from you all and see you at the forthcoming social and/or Xmas Bash. Regards Tom Mewes
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With Charlie Martin incapacitated and stepping down as President, a vote was taken at the weekly meeting to proceed with elections as soon as possible. With the meeting member’s agreement, VP Tom Copyright © 2012. Able Ads Publishing and Media